Lesson Lineup

Free template · no signup · prints cleanly

Late-tuition email kit.

Three emails — the nudge, the reminder, the final notice — written while nobody owes you anything, so a late account gets a copy-paste instead of a dread. Send them from your own email: Lesson Lineup produces the invoice and tells you exactly who owes what, but it sends nothing itself.

The kit

When to send what

  • Day 7 overdue — the nudge. Assumes forgetfulness, because it usually is forgetfulness. One email, warm tone.
  • Day 14 overdue — the reminder. States the amount, the due date it missed, and one way to pay. No new warmth, no new frost either.
  • Day 30 overdue — the final notice. Names the consequence your policy already contains (late fee, lessons pause) and the date it starts. Send only what the policy lets you enforce.

Email 1 — the nudge (day 7)

Subject: Quick nudge — [Month] invoice ([Amount])

Hi [Name],
Just a quick nudge — [Month]'s invoice for [Amount] was due on [Date], and I don't think it's come through yet. The invoice is attached again for ease. Could you send it over by [Date + 7 days]?
Thanks so much —
[Your Name]

Email 2 — the reminder (day 14)

Subject: Reminder — [Amount] due since [Date]

Hi [Name],
Following up on [Month]'s invoice: [Amount], due [Date], still outstanding. Please pay by [Date + 7 days] by [bank transfer / cash at the lesson / your usual method]. If it's already on its way, ignore me completely.
Thanks —
[Your Name]

Email 3 — the final notice (day 30)

Subject: Final notice — [Amount] overdue 30 days

Hi [Name],
I've written twice about [Month]'s invoice ([Amount], due [Date]) and haven't heard back, so this is the formal version: per the studio policy, [a late fee of £X applies from Date / lessons will pause from Date until the balance is cleared]. I'd much rather not — if there's something going on, tell me and we'll work something out.
[Your Name]

Rules for all three

  • Specific amount, specific date, one way to pay. Vagueness is what makes it feel personal; precision makes it feel procedural, which is kinder.
  • Never apologise for asking. "Sorry to chase" teaches the reader that paying you is a favour.
  • Never threaten anything your policy doesn't contain. The final notice only works if email 1 and 2's sender would actually do it.

The numbers behind the emails

Every figure in those emails should be certain before you send it. In Lesson Lineup the family balance is added up from ledger entries each time you look — siblings on one balance — so "you owe £X" is arithmetic, not memory. The payments guide covers the invoicing rhythm that keeps most accounts from ever reaching email 2.