Templates · free to copy and print
Templates for independent music teachers.
These are the documents the guides refer to, written out in full. Anything that changes from one studio to the next, like your notice period or how many make-up credits a family can hold, is in square brackets for you to fill in. At the bottom of each, there's a note on how to run it in Lesson Lineup.
All three templates
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Music lesson cancellation policy template
Notice periods, late-cancellation fees and make-up credits, ready to give to families once you've filled in your own numbers.
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Late-tuition email kit
Three emails for an invoice that's 7, 14 and 30 days overdue, starting with a friendly nudge and ending with a final notice.
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Make-up credit checklist
Five questions to answer before term starts, from which absences earn a credit to what happens to the ones left over at the end of term.
The guides behind them
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Guides for independent music teachers
Why each template says what it does, and how to handle cancellations, payments, practice and lesson notes from week to week.
Let Lesson Lineup keep the records
A family emails on Sunday to skip Tuesday's lesson. Mark it Absent, Issue Make-Up Credit in Lesson Lineup and the credit goes on the student's record. When an invoice is two weeks late, the amount for email 2 is the balance on that family's account. You can try it for 30 days without a card, and it's $6.99 a month after that.